We’ve done the hard work for you! Get on the front foot with your wedding planning and fill your folder with these handy (and completely free!) printables. From checklists to planners and guides, everything here is designed to make planning your South West wedding a whole lot easier.
In a hurry? Skip to a section: Planning Quiz | Events Calendar | Venue Tour Checklist | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9
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What’s Inside?
Take our Planning Quiz to kick off your planning with confidence. Once you’re finished, you’ll have all the information you need to start making enquiries: rough guest numbers, estimated budget and an idea of your ideal wedding.
What’s Inside?
Use our free Events Calendar to help choose the perfect wedding date. It includes local South West events, public holidays and long weekends, all the things that can impact accommodation, traffic and availability.
Simply download and print your copy, pop it into your wedding folder, and lock in your date with confidence.
Make your venue tours simple and stress free with our free Venue Tour Checklist. This printable PDF includes 12 key questions to ask at every venue, plus space for notes so you can compare options clearly and confidently.
Print it out and pop it into your wedding planning folder to take with you on tour day to make sure you gather the same info at each venue. It’s the easiest way to keep your venue search organised and avoid any surprises later on.
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The time of year plays a massive role in what your guests will reach for.
Warmer Months
– Hydration is key. A water station with citrus slices and plenty of ice is a must.
– Add a rosé to your wine list for a refreshing option.
– Include a good local mid-strength beer.
– Cider also works well as a crisp and summery choice.
Cooler Weather
– Warm your guests with mulled wine in the evening.
– Increase your red wine order as it is always popular in winter.
– Think about non-alcoholic warmers too, like hot chocolate or spiced apple juice.
There is no one-size-fits-all answer, but here is a formula you can use as a starting point:
Formula per person
Two drinks per hour for the first two hours, then one drink per hour after that. Here are some scenarios that will alter your quantities:
Welcome drink on arrival: add one drink per person.
Early bar opening before the ceremony: plan for two drinks per hour for the first three hours.
Cocktails: if they are your only option during pre-reception, you will need fewer bottled beverages but more spirits and mixers.
Table service: check with your provider, as this will affect both the quantity required and the number of staff needed.
Remember, it always balances out. Some guests will drink more, some less, and some not at all.
Planning on having drinks reserved for certain guests? No problem, just make sure your bar team knows which bottles are set aside and label them clearly. Keep in mind that once word gets around, other guests may want to try them too.
Your bar menu should be a reflection of your wedding style. Balance the essentials with a few personal touches, consider the season, and use the formula above as a guide. With the right planning, your bar will keep the good times flowing all night long.
There is no one-size-fits-all answer, but here is a formula you can use as a starting point:
Formula per person
Two drinks per hour for the first two hours, then one drink per hour after that. Here are some scenarios that will alter your quantities:
Welcome drink on arrival: add one drink per person.
Early bar opening before the ceremony: plan for two drinks per hour for the first three hours.
Cocktails: if they are your only option during pre-reception, you will need fewer bottled beverages but more spirits and mixers.
Table service: check with your provider, as this will affect both the quantity required and the number of staff needed.
Remember, it always balances out. Some guests will drink more, some less, and some not at all.
Extras are where you can get creative and bring some personality into your day. A few ideas to consider:
– Signature cocktails with a garnish bar
– Spirits after 9pm
– A welcome drink on arrival
– Table service for seated receptions
These touches can elevate the guest experience and keep the bar menu feeling thoughtful and fun.
There is no one-size-fits-all answer, but here is a formula you can use as a starting point:
Formula per person
Two drinks per hour for the first two hours, then one drink per hour after that. Here are some scenarios that will alter your quantities:
Welcome drink on arrival: add one drink per person.
Early bar opening before the ceremony: plan for two drinks per hour for the first three hours.
Cocktails: if they are your only option during pre-reception, you will need fewer bottled beverages but more spirits and mixers.
Table service: check with your provider, as this will affect both the quantity required and the number of staff needed.
Remember, it always balances out. Some guests will drink more, some less, and some not at all.
Planning your bar menu is one thing, finding the right team to bring it to life is another.
Our South West beverage service and supply vendors are ready to create a drinks experience your guests will love.
B R O W S E V E N D O R S B E L O W :
J O U R N A L S
Have you checked out our Pinterest boards yet
Packed with the latest inspo from your favourite vendors, our boards are the perfect starting point for your wedding styling, all our pins are from local vendors, so you can take your inspiration and go right to the source!
Happy planning! Love, From This Day
